Fellow COBA Members,
To ensure we have a fair and efficient election process, we want to make sure that all members understand exactly what is needed to participate in our upcoming elections. Below are the voting instructions. You have an opportunity to look at these early, and reach out to the COBA office if you need any clarity. These will also be included in the mailing with your ballot. You can expect your ballots in the mail soon. Please cast your vote and return it in the pre-paid envelope right away.
2024 ELECTION VOTING INSTRUCTIONS
1. Mark the ballot next to the name(s) of the candidate(s) of your choice. Do not place your name, initials or any other identifying information on the ballot. Ballots containing any identifying information will be voided.
2. You may vote for a slate of candidates or for individual candidates, so long as the total number of votes does not exceed the total to be elected.
3. Partial slate—the slate does not have a candidate for a position: To vote for the partial slate, place a mark in the box below the slate name. When you mark the slate box, you will have voted for all the candidates on that slate. You may then also vote for individual candidates for offices not included in the partial slate, so long as the total number of votes does not exceed the total to be elected to that office. If you vote for more candidates than the number to be elected to any office, your vote for that office will not be counted.
4. Place your PINK BALLOT in the small white envelope that has the words SECRET BALLOT on the front, and seal the envelope. Put the sealed SECRET BALLOT envelope inside the PINK REPLY ENVELOPE addressed to the American Arbitration Association.
5. Your name and address have been affixed to the Reply envelope pre-addressed to the American Arbitration Association. Your name on this envelope will identify you as an eligible voter. DO NOT DAMAGE THE CONTROL NUMBER ON THE BALLOT ENVELOPE! It will be used by the American Arbitration Association to sort ballots and determine eligibility at the ballot count.
Your vote will remain secret because the SECRET BALLOT envelope containing your ballot will be separated from the return ballot envelope and mixed with other SECRET BALLOT envelopes before it is opened and the ballots are counted. ENVELOPES RECEIVED WITH DAMAGED CONTROL NUMBERS OR MISSING VOTER INFORMATION WILL BE VOIDED.
6. Mail the Reply envelope as soon as possible. No postage is necessary if mailed in the United States. IN ORDER TO BE COUNTED, BALLOTS MUST BE RECEIVED IN THE AMERICAN ARBITRATION ASSOCIATION POST OFFICE BOX VIA U.S. MAIL BY NO LATER THAN 11:00 A.M. THURSDAY, JUNE 20, 2024.